www.HealthyTransitionsNY.org Privacy Policy

Commitment to Privacy

www.HealthyTransitionsNY.org (HealthyTransitionsNY) is committed to protecting your privacy and making it easier and more efficient for youth with developmental disabilities ages 14-25, family caregivers, health care providers and other individuals and organizations to interact with each other at this website. HealthyTransitionsNY recognizes that individuals, families, health care providers and organizations have a critical need to be confident that their privacy is protected when visiting this website. HealthyTransitionsNY can be visited without providing any information about your visit, however some information may be required to participate in the MY PLACE social networking component of this website. Sometimes HealthyTransitionsNY does need information to provide services that you request, and this commitment of privacy explains our online information practices.

HealthyTransitionsNY does not collect any personal information about you unless you provide that information voluntarily by sending an e-mail, completing an online request for information form, or participating in MY PLACE social networking.

HealthyTransitionsNY has implemented procedures to safeguard the integrity of its own information technology assets, including, but not limited to, authentication, authorization, monitoring, auditing, and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of www.HealthyTransitionsNY.org as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.

For Web site security purposes, HealthyTransitionsNY may employ software to identify unauthorized attempts to upload or change information or otherwise damage this website.

www.HealthyTransitionsNY.org is in compliance with the provisions of New York State's Internet Privacy and Security Act, the Freedom of Information Law, and the Personal Privacy Protection Law, HealthyTransitionsNY does provide outside resources and information links and we encourage the users of these sites to review the privacy policies of those outside resources and information links because this privacy policy only applies to HealthyTransitionsNY’s web site.

Information Collected Automatically When Visiting HealthyTransitionsNY Web Site

HealthyTransitionsNY is able to collect the following information:

• The Internet Protocol address of the computer that accessed HealthyTransitionsNY's Web site;
• The type of browser, its version and the operating system on which that browser is running;
• The Web page from which the user accessed the current Web page;
• The date and time of the user's request; and
• The pages that were visited and the amount of time spent at each page

None of the above-mentioned information is deemed to constitute personal information by the New York State Internet Privacy and Security Act. The information that is collected automatically is used to improve HealthyTransitionsNY's Web site content and to understand how users are interacting with this web site. This information is collected for statistical analysis and to determine what information is of most and least interest to HealthyTransitionsNY's users. The information is not collected for commercial marketing purposes and HealthyTransitionsNY is not authorized to sell or otherwise disclose information collected from websites for marketing or other commercial purposes.

Information Collected When E-mailing or Completing a Transaction

During a visit to HealthyTransitionsNY's Web site, there may be a need to send an e-mail or users may wish to participate in the MY PLACE social networking component. The e-mail address and contents of a message will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats included in the message. The e-mail address and the information included in a message may be used to respond to a request, to address issues identified, to improve this web site, or to forward a message to a health care provider, or one of HealthyTransitionsNY’s sponsors. (These sponsors include, but are not limited to: New York State Institute for Health Transition Training for Youth with Developmental Disabilities Ages 14-25 Years, Families, and Health Care Providers, Upstate Medical University of the State University of New York, New York State Developmental Disabilities Planning Council, and Syracuse University ). An e-mail address is not collected for commercial purposes and HealthyTransitionsNY is not authorized to sell or otherwise disclose e-mail addresses for commercial purposes.

During a visit to HealthyTransitionsNY's Web site, a transaction may also be completed, such as a survey, registration, or informal communication. The information, including personal information, volunteered in completing a transaction is used to improve the components of this web site and provide additional outside resource information to users. The information collected may be disclosed by HealthyTransitionsNY and its sponsors only for those purposes that may be reasonably ascertained from the nature and terms of the transaction in which the information was submitted.

HealthyTransitionsNY does not knowingly collect personal information from children under the age of 14 or children over the age of 14 without permission from their parents or legal guardians, or create profiles of children through this web site. Users are cautioned, however, that the collection of personal information submitted in an e-mail will be treated as though it was submitted by an adult, and may, unless exempted from access by Federal or State law, be subject to public access. HealthyTransitionsNY strongly encourages parents, legal guardians, health care providers and teachers to be involved in children's Internet activities and to provide guidance whenever children are asked to provide personal information on-line.

Information and Choice

As noted above, HealthyTransitionsNY does not collect any personal information about you unless you provide that information voluntarily by sending an e-mail, signing up for MY PLACE social networking, or completing an on-line form. You may choose not to send HealthyTransitionsNY an e-mail, participate in MY PLACE social networking, or complete an on-line form. While your choice not to participate in these activities may limit your ability to benefit from the options available on this web site, it will not normally have an impact on your ability to take advantage of other features of the Web site, including browsing or downloading information.

Disclosure of Information Collected Through This Web Site

The collection of information through HealthyTransitionsNY's web site and the disclosure of that information are subject to the provisions of the New York State Internet Privacy and Security Act. HealthyTransitionsNY will only collect personal information through HealthyTransitionsNY's Web site or disclose personal information collected through HealthyTransitionsNY's Web site if the user has consented to the collection or disclosure of such personal information. The voluntary disclosure of personal information to Upstate by the user, constitutes consent to the collection and disclosure of the information by Upstate for the purposes for which the user disclosed the information to Upstate.

However, HealthyTransitionsNY may collect or disclose personal information without consent if the collection or disclosure is: (1) necessary to perform the statutory duties of HealthyTransitionsNY, or necessary for HealthyTransitionsNY to operate a program authorized by law, or authorized by state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.

Further, the disclosure of information, including personal information, collected through HealthyTransitionsNY's Web site is subject to the provisions of the New York State Freedom of Information Law and the Personal Privacy Protection Law.

Upstate may disclose personal information to federal or state law enforcement authorities to enforce its rights against unauthorized access or attempted unauthorized access to HealthyTransitionsNY's information technology assets.

Retention of Information Collected Through this Web Site

The information collected through HealthyTransitionsNY's web site is retained by HealthyTransitionsNY in accordance with the records retention and disposition requirements of the New York State Arts & Cultural Affairs Law. In general, the Internet services logs of HealthyTransitionsNY, comprising electronic files or automated logs created to monitor access and use of services provided through HealthyTransitionsNY 's web site, are retained for as long a period of time that it is necessary to hold such information for the purposes necessary to successfully carry out the mission of Healthytransitions.org, that being to promote self-determination, to optimize health and well-being, and to improve access to health care and the quality of health care that is delivered to young people with developmental disabilities in New York State.

Information concerning records retention and disposition schedules may be obtained through the Internet privacy policy contact listed in this policy.

Access to and Correction of Personal Information Maintained by HealthyTransitionsNY

Any user may submit a request to HealthyTransitionsNY's Privacy Administrator to determine whether personal information pertaining to that user has been collected and maintained through HealthyTransitionsNY's Web site. Any such request shall be made in writing and must be accompanied by reasonable proof of identity of the user. Reasonable proof of identity may include verification of a signature, inclusion of an identifier requested or assigned by Upstate, or similar appropriate identification. The address of the Privacy Administrator is:

www.HealthyTransitionsNY.org Privacy Administrator
SUNY Upstate Medical University
Center for Development, Behavior and Genetics
750 East Adams Street
Syracuse, New York 13210

The Privacy Administrator shall, within five (5) business days of the receipt of a proper request, provide access to the personal information; deny access in writing, explaining the reasons therefore; or acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty (30) days from the date of the acknowledgment.

In the event that HealthyTransitionsNY has collected and maintained personal information pertaining to a user through HealthyTransitionsNY's web site, the information is to be provided to the user pursuant to the user's request. The Privacy Administrator shall inform the user of his or her right to request that the personal information be amended or corrected under the procedures set forth in section 95 of the Public Officers Law.

Confidentiality and Integrity of Personal Information Collected Through www.HealthyTransitionsNY.org

HealthyTransitionsNY is strongly committed to protecting personal information collected through HealthyTransitionsNY's web site against unauthorized access, use, or disclosure. Consequently, HealthyTransitionsNY limits employee access to personal information collected through HealthyTransitionsNY's web site to only those employees who need access to the information in the performance of their official duties. Employees who have access to this information follow appropriate procedures in connection with any disclosures of personal information.

In addition, HealthyTransitionsNY has implemented procedures to safeguard the integrity of its information technology assets, including, but not limited to, authentication, authorization, monitoring, auditing, and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of HealthyTransitionsNY's web site as part of HealthyTransitionsNY's continuing commitment to the security of electronic content as well as the electronic transmission

of information.

Cookies

Cookies are small pieces of information that are stored by the user's browser on the hard drive of a personal computer. The use of cookies is a standard practice among Internet Web sites. HealthyTransitionsNY's Web site does not use cookies, however occasional "session cookies" may be used to enhance or customize a visit to HealthyTransitionsNY's web site. Session cookies can be created automatically on the device used to access HealthyTransitionsNY's web site, and does not contain personal information and does not compromise privacy or security. We may use the cookie feature to store a randomly generated identifying tag on the device used to access HealthyTransitionsNY's web site. A session cookie is erased when a browser is closed.

Links Disclaimer

To provide users with certain information, this web site may provide links to local, State and federal government agencies, and web sites of other service providers and organizations. A link does not constitute an endorsement of the content, viewpoint, accuracy, opinions, policies, products, services, or accessibility of that website. Once you link to another web site from this web site, including one maintained by New York State, you are subject to the terms and conditions of that website, including but not limited to its privacy policy.

Disclaimer

Information provided on this web site is intended to allow the public immediate access to public information. While all attempts are made to provide accurate, current, and reliable information, HealthyTransitionsNY recognizes the possibility of human and/or mechanical error. Therefore, the HealthyTransitionsNY make no representations as to the accuracy, completeness, currency, or suitability of the information provided by this web site, and deny any expressed or implied warranty as to the same. The information provided in this privacy policy should not be construed as giving business, legal, or other advice, or warranting as fail proof, the security of information provided through HealthyTransitionsNY 's web site.

Contact Information

For questions regarding this Internet privacy policy, please contact www.HealthyTransitionsNY.org Privacy Administrator via e-mail or by regular mail at:

www.HealthyTransitionsNY.org Privacy Administrator
Upstate Medical University
Center for Development, Behavior and Genetics
750 East Adams Street
Syracuse, New York 13210

Modifications to HealthyTransitionsNY's Policy

HealthyTransitionsNY will perform a review and revise this policy as necessary. Users will be notified about significant changes to this policy by a prominent notice placed on HealthyTransitionsNY's web site regarding the changes and how they affect your privacy.

Definitions

The following definitions apply to, and appear in italics, in this policy:

Personal information: For purposes of this policy, "personal information" means any information concerning a natural person which, because of name, number, symbol, mark, or other identifier, can be used to identify that natural person.

State agency Web Sites shall have the meaning set forth in subdivision 7 of section 202 of the New York State Technology Law

User shall have the meaning set forth in subdivision 8 of section 202 of the New York State Technology Law.